Top 10 Tips To Save Your Business Money and Go Paperless


Even the most successful businesses go through periods of time where they need to reevaluate their financial situation and make adjustments to ensure continued growth. This is especially true for small business owners because every penny counts. 

If you are looking for business loan alternatives but aren't sure how or where to cut costs, today's post will help. Below are 10 tips for saving your business money by going paperless. 

1. Reduce Junk Mail

This might not sound like a money-saving tip, but you might be surprised. Businesses get piles of junk mail and even more spam email every single day. Put your company on the National Do Not Mail List and set up an email filter to weed out junk. 

Minimizing junk mail and spam emails means less waste and clutter. This leaves more time to focus on the important matters. 

2. Utilize a Business App Suite

Sites like Google offer users full access to a suite of simple and useful business apps to streamline daily communications. 

Google Mail allows for as many inboxes and filters as you need while the chat feature allows your employees to have a central communication hub. Google Docs makes collaboration on spreadsheets, presentations and text files streamlined, and Google Drive lets you and your employees upload and share any files necessary. 

3. Invest in Cloud Storage

Reliable cloud storage is the key to successfully going paperless. There are plenty cloud service providers to choose from, so do your research to ensure that you choose the best platform for your needs. 

You can also invest in a large, external hard drive for backup copies for extra peace of mind. 

4. Ditch Direct Mailing

Most successful marketing campaigns happen electronically now. Instead of wasting time and resources on paper mailing, switch to a completely digital approach. Utilizing social media will save you money and boost your sales numbers.

5. Use Your Smartphone

Instead of piling receipts in an expenses file, make use of apps that are designed for tracking business expenses.

6. Cut Out Faxes

Faxing is very rarely necessary anymore. Secure apps now allow you to sign and send important documents. There are even designated services that convert incoming faxes to emails and vice versa. 

7. Switch to Electronic Accounting

Electronic accounting solutions allow you to create and send digital invoices, checks, expense sheets and payroll paperwork in a streamlined manner. 

8. Make Paperwork Inconvenient

Encourage dual-monitor desk setups to give employees more screen space and consider removing fax machines and all but one printer from the office. Require paperwork to be generated as a PDF and allow your employees to make use of their smartphones whenever possible. 

9. Purge Paper Documents

Once you have cloud storage set up, begin the process of digitizing your current paperwork and then remove it from the office entirely. 

10. Implement Digital Inventory

Ditch the spreadsheets and checklists in favor of inventory management software, which allows businesses to assign unique barcodes in order to seamlessly track stock counts.